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Old 07-13-2019, 10:21 AM   #1
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Default what app is best to organize and retrieve individual stamps in a stamp set

stamp sets are great because they usually share a common theme. but, if i want a stamp that wasn’t included in that particular set i have to look through all my stamp sets to find the object or word that i’m looking for. i’d like to have an app or system that would allow me to type in the name of a stamp set and then have the ability to describe each individual stamp (leaf, tree, frog) etc. this way i’d have an inventory of all my stamps and when i needed to find all “tree” (or whatever) stamps the app would search to find the stamp i need. does anyone have a method, program, or app that has this ability? i was considering evernote but was concerned about some of the reviews. thank you
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Old 07-13-2019, 07:17 PM   #2
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I just started using the “Color My Life” app and love it. It lets you tag your supplies. Say you had a zoo set you could add: zoo lion giraffe “be wild” (or whatever the sentiment is), monkey... whatever keywords you want to associate with the set. There’s another post in forum that has a video attached. Also-the developer is very responsive to questions and suggestions.
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Old 07-15-2019, 05:42 AM   #3
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Default color my life app to organize craft inventory

wow, it looks like a cool app. thank you so much for your reply. this app will help me tremendously in tracking my inventory
QUOTE=smdap;21840673]I just started using the “Color My Life” app and love it. It lets you tag your supplies. Say you had a zoo set you could add: zoo lion giraffe “be wild” (or whatever the sentiment is), monkey... whatever keywords you want to associate with the set. There’s another post in forum that has a video attached. Also-the developer is very responsive to questions and suggestions.[/QUOTE]
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Old 07-15-2019, 02:35 PM   #4
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I’ve used Evernote forever. I take a photo of the set, then tag it with all the individual words and phrases and the way the set could be used, I.e. “baby” or “sympathy.” All the stamping stuff goes into one notebook.

In fact, I use Evernote for just about everything. I use it for genealogy with notes tagged by surnames and counties and other identifiers. I uploaded all my mother’s healthcare info and receipts. I have recipes uploaded with a notebook for recipes to try.
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Old 07-20-2019, 04:42 AM   #5
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I’ve also started using the Color My Life app. I think it’s about the same amount of work as Evernote, but much cheaper, and I like that it’s specifically for crafting. There’s a separate thread on the app in this forum if you want to check out more, and lots of advice on Evernote. There’s also a thread for stamp cataloging using binders in the General Forum.
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Old 07-22-2019, 10:23 AM   #6
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oh my gosh, thank you for this post! Some friends and I were just discussing how we could organize each of our collection of stamp sets so we can know what we have individually and as a group so we dont buy the same set and for seeking a particular image or sentiment. yeah! this sounds great!
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Old 07-22-2019, 10:31 AM   #7
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I just looked for the app, seems to be only for Apple products?
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Old 07-23-2019, 03:36 AM   #8
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The android version is expected to drop in September.
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Old 07-24-2019, 03:03 AM   #9
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I've been using Evernote for over a year now, and I can find any stamp, die, or embossing folder in under 30 seconds. I use the free version, and I love it.
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Old 07-25-2019, 03:27 AM   #10
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May I ask how do you have it set up? Any hints on how to use?
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Old 07-26-2019, 06:12 AM   #11
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Quote:
Originally Posted by kazooMI View Post
May I ask how do you have it set up? Any hints on how to use?
I label each stamp set, embossing folder, and die with a letter and number. I enter them in the first line of the description. I then store them by number consecutively in drawers (soon to be transferred to my new Origami carts). I use tags, as described in previous posts, along with a list of the sentiments and images in the set in the description. I include the name of the manufacturer in the title, so that I can search that way as well. I also include a picture, whether I get it from the internet or take it myself.

I know this might sound complicated and time consuming, but it isn't complicated once you decide how your brain works. I prefer to look for a number. Others prefer to look for a category. I think the most important step with this type of organization is to figure out what will make sense to you. It does take some time to enter the information, but you will save a lot of time and eliminate the frustration of trying to find something. I've also saved myself some money by not buying something I already have.
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Old 07-27-2019, 07:16 AM   #12
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I'm another happy Evernote user. The thing that really turned it around for me was the "web clipper". I can either use an online store, or Google, to quickly find a photo of what I want to add. I right-click on the photo, and have the option to "clip photo". I have it set up so that anything I save from the Internet automatically becomes a new note, and gets put in my "Inbox". I use my inbox the same why I use an old-fashioned paper one: everything in there is just waiting to be cleaned up and sorted.

Now that I have everything cataloged, I usually just use a receipt when I make a new purchase. I sit down, go through the list of items, and quickly Google & right-click each item. Then, when I have time, I go to my inbox, click on each new note, and copy & paste a list of information I want to include. I have a template set up with things like manufacturer, name, ID number, purchase amount, purchase date, etc. - whatever information I personally want to keep. I add tags, then type any other info I want into the description (including the various sentiments, or any word that might help me find the item). And then I sort it by product type: stamps, dies, embossing folders, etc.

It's sounds like a lot, but it take me literally no time at all to right-click on web pictures and save them. Adding descriptions and sorting takes a smidge longer, but is so worth it. I use "copy and paste" whenever I can, to save time on typing. I can add links from one note to another (such as adding links between stamp sets and coordinating dies). I can easily add photo examples of cards using that set, if I see a good idea.


I also have a folder for "quotes", where I keep all sorts of quotes and sentiments that I might want to use on a card. And a folder for card designs: ones I made as well as ones I would like to make. I can link cards with quotes that go well together.


And really, there's no limit to the way you can use this. For example, you could scan or photograph your receipt, and add it to each item's note, instead of typing in things like purchase date and price. Or you can copy and paste the description from an online store.

I make use of both tags, and detailed descriptions, but both work for searching, so you just need to figure out which one is easier for you to use. I might have a tag called "Beach", but I might type "Seashell" into the description. Both words will work with the search function. And you can search "all notes" (which will give you beachy quotes, and maybe photos from a beach vacation), or you can search "stamps" and it will just pull up rubber stamps with beachy images.

I haven't tried the new crafty app myself - it might be amazing. However, I use and LOVE Evernote, for everything - not just crafty stuff. It's like an encyclopedia for my life, with an awesome search function, back-up to the cloud, and available anywhere, on any of my devices.
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