In the Forums

Register

Today's Posts

Search

Get the Weekly
Inkling
newsletter





Previous Issues

Get Social

Splitcoaststampers on InstagramLike Splitcoaststampers on FacebookFollow Splitcoaststampers on TwitterPit Splitcoaststampers on Pinterest

Sponsored Ads


 
Splitcoaststampers.com - the world's #1 papercrafting community
You're currently viewing Splitcoaststampers as a GUEST. We pride ourselves on being great hosts, but guests have limited access to some of our incredible artwork, our lively forums and other super cool features of the site! You can join our incredible papercrafting community at NO COST. So what are you waiting for?

Join the party at Splitcoaststampers today!

Reply
 
Thread Tools Search this Thread Display Modes
Old 06-02-2019, 06:01 PM   #1
Stazon Splitcoast
 
Join Date: Feb 2005
Location: Big Island of Hawaii
Posts: 13,822
Default Cataloging your stamps.

OK, I did not actually do this. I decided I have so many background stamps and Christmas stamps that I wanted a clearer picture of what I have.
I made a list of my background stamps and color coded the cases. I also made a list of my Christmas sets and color coded those cases. I’m hoping this will motivate me to use more of my older stamps and to spark some creative juices when I want an extra touch. Does anyone else do this?
I cataloged some of the sentiments I have and that helps me when I want to find just the right sentiment. Still more to do but it has really helped.
Just curious as to what others do. It’s one way I “craft” when I run out of card ideas. I’m still crafting and enjoying my room!!
Goodly Creations is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 06-02-2019, 06:51 PM   #2
Proud Fan Club Member
 
Join Date: Nov 2013
Location: NYC
Posts: 11,645
Default

I have a master index all my stamps have been stamped into by category. Then they are stored by category too.

I have a big love of BG stamps and now I have them split out and in their own storage bins.

It is true that when I am not in the mood to create, I organize.
wavejumper is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
jah636, NinaBeth, Teachybaby and 3 others like this post.
Reply With Quote
Old 06-02-2019, 08:36 PM   #3
Stazon Splitcoast
 
Join Date: Feb 2005
Location: Big Island of Hawaii
Posts: 13,822
Default

I put all my background stamps together now. The rest are in alphabetical order and the older ones by case size.
Easier to find.
Goodly Creations is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 06-03-2019, 01:27 AM   #4
Die Cut Diva
 
shazsilverwolf's Avatar
 
Join Date: Aug 2010
Location: Worcestershire, England
Posts: 3,493
Default

I have all my stamps, generally by category, in binders. I also have an index on my PC in folders both by brand, and theme. That way I can see at a glance all the stamps on a theme without having to keep getting folders out. I seem to not forget what I have so often that way.
__________________
silverwolfcards blog
My gallery
shazsilverwolf is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Goodly Creations and klh54 like this post.
Reply With Quote
Old 06-04-2019, 05:57 AM   #5
Stampin' Fool
 
cobby's Avatar
 
Join Date: Jun 2005
Location: Matthews, NC
Posts: 1,288
Default

I decided to use Evernote as my stamp catalog. The free version has a limit on how much “new information” you can add per month so I paid for the bottom tier version for a year so I could add as much as I want when I was in the mood.
I use my iPad and open the App, then use the photo taking option. I snap a picture, put in the name of the set as the Title of the new note, then add tags with words I would use for that set. ALL sets that have any sentiments at all, even just one, get the tag Sentiments....so I can use that as a search word.
This App helps me “shop my stash”. I can type in “Birthday” as a search word and all my sets that I think have anything to do with birthdays that I tagged that way will pop up in picture format and I can scroll through and see each set to decide what to use.

I plan on adding pictures of all my embossing folders soon.

It’s not a perfect system, sometimes sets show up that aren’t tagged with the word I searched. I’m not sure if it’s a compatibility issue with my iPad OS....or the fact that I run the free version now. But the way I have to store my stamps this picture “catalog” really helps me look through what I have.
cobby is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
duranfan, Teachybaby, smadson and 1 others like this post.
Reply With Quote
Old 06-04-2019, 07:23 AM   #6
Splitcoast Artist in Residence
Splitcoast Dirty Dozen Alumni
Mix-Ability Challenge Hostess
 
dini's Avatar
 
Join Date: Oct 2004
Location: Warsaw, MO
Posts: 15,190
Default

I use Evernote too - I have stamps and dies cataloged, as well as foiling plates now and stencils from one company I work with - I may add more stencils and maybe embossing folders, just to know what I have and be able to link more easily in blog posts.
__________________
Dina K.
Dina Kowal Creative Custom Pet PortraitsMy Stamps

If you hear a voice within you say you cannot paint,
then by all means paint, and that voice will be silenced.
Vincent Van Gogh





dini is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Franncy likes this post.
Reply With Quote
Old 06-04-2019, 07:26 AM   #7
Splitcoast Dirty Dozen
 
whoistracy's Avatar
 
Join Date: Mar 2008
Location: Hamburg, NY
Posts: 9,101
Default

I made a Google spreadsheet with a photo of the stamp set, name of the set, manufacturer, and retail price. I create a new sheet for those manufacturer's of which I own more than a handful of items.

I also keep track of dies since those usually cost a bunch.

I started doing this not only to know what I have, but it will also help if something happens for insurance purposes.
__________________
Who is Tracy? Blog | YouTube
whoistracy is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Goodly Creations and Bishopsmate like this post.
Reply With Quote
Old 06-05-2019, 01:45 AM   #8
Kookie Creator
 
Join Date: May 2008
Location: Swindon, Wiltshire, UK
Posts: 390
Default

I have just started using Airtable to catalogue all my stamp sets. It will prob take me a lifetime, but I need to start somewhere.
Evernote is a similar app.
Kathleen Mc is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 06-05-2019, 03:11 AM   #9
Glitter Queen
 
NinaBeth's Avatar
 
Join Date: Jul 2007
Location: Versailles, KY
Posts: 22
Default

When I started stamping I bought mostly single wood block stamps. I have them stored by categories, such as birthday, animals, thank you, etc., in drawer cabinets (I have 2 of these) from Stamp n Storage. I took a picture of the contents of each drawer and printed them. I have them in a loose leaf notebook in sheet protectors. Then I discovered Stampin Up stamps and other sets. I merely copy pictures of the front cover of the sets and put those in the notebook with the other categories. When I decide to stamp, I just pull out the notebook and go through it. I also have samples of my embossing folders, stencils, and dies in the notebook. I'm not sure this would work if you have a huge collection of stamps and other items, but it works for me.
__________________
Truebluefan in Versailles,KY
NinaBeth is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Goodly Creations and harvestmoon like this post.
Reply With Quote
Old 06-05-2019, 03:13 AM   #10
Rubber Obsessor
 
Join Date: Dec 2015
Location: Grand Rapids, Michigan
Posts: 141
Default

I started out with paper catalogs of stamps/dies and have continued. I use 5x7 notebooks, copy the new stamp/die/embossing folder as I purchase it and insert in the indexed notebook. I then use the same index titles and store the stamps in plastic envelopes with name and vendor printed on label at the top of each envelop. Stack them up in baskets...I am a flip through kind of gal! The dies are stored similarly but , in CD cases with labels on top edge. I use heat register magnetic inserts (cut to size) to hold the dies in the cases.
I also catalog all my embossing powder colors, markers, ink pads, watercolor swatches and any specialty paints in these same notebooks. I have 5-6 notebooks stacked in my mobile cart next to my work surface for quick reference. I go through these notebooks to get inspiration and refresh my memory of what I have before I start a group of cards or for multi-media art . A system that works for me and prevents double purchases also.
__________________
Have a creative day, every day.

Eloise
ejluyk is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Goodly Creations and NinaBeth like this post.
Reply With Quote
Old 06-05-2019, 04:02 AM   #11
Glitter Queen
 
Join Date: May 2008
Location: Florida
Posts: 11
Default

I too used the paper method for years…had binders set up by theme, Flower, Birds, Christmas, BD…etc… Worked great as long as I remember to stamp everything and get them in there right place….. But I wanted something I could check while out shopping and found out about Evernote from here and tried it….will I was hooked. I just used the FREE version even thou I used up my limit the first month quickly, it gave me time to think more about how I had it set up and change some things while it was small. Now I have all my stamps, dies, foil dies, embossing folders in it and LOVE it. But again you have to remember to put your new things in too…. I even have a few personal Items in there that I needed while out. I tried a lot of different methods but Evernote is the best for me by far.
__________________
Dotty A!
dotty01 is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
NinaBeth likes this post.
Reply With Quote
Old 06-05-2019, 04:53 AM   #12
Pearl-ExPert
 
TLady's Avatar
 
Join Date: Mar 2008
Location: Somewhere between the Shire & Mordor!
Posts: 2,300
Default

I keep stamps together with the same theme in containers (I PROBABLY need a better way of storing them & have been thinking on this. Space is an issue too, so I can't really do too much about the stamps at this point), BUT the sentiments are the thing that I make sure I index, so I know what I have to choose from. As EACH ORDER comes in, I index into a file box under subjects, & add what set they are in, & company they're from & sometimes, what container I keep them in if necessary. I am not as computer literate as others on here, so I don't use the computer for things like this; I like a hard copy of everything. Showing my age here.... LOL
__________________
Visitmy blog and my gallery
TLady is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Goodly Creations likes this post.
Reply With Quote
Old 06-05-2019, 07:11 AM   #13
SCS Community Manager Splitcoast Dirty Dozen Alumni
 
UnderstandBlue's Avatar
 
Join Date: Jul 2004
Location: Austin, TX
Posts: 38,462
Send a message via Skype™ to UnderstandBlue
Default

I love Airtable - it's totally customizable. It is incredibly useful to be able to search by a theme, a sentiment or a type of stamp, die or stencil. Attaching a screenshot of mine. I also record the price for my insurance. It also lets you link a stamp to a matching die, which you can see in my screenshot.

Attached Thumbnails
airtable-ss.jpg  
__________________
I'm Lydia.

My Gallery |My Blog | My Videos |
Love Splitcoast?
Help us love our volunteers by shopping at Amazon

UnderstandBlue is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
bjeans and Franncy like this post.
Reply With Quote
Old 06-05-2019, 08:04 AM   #14
SCS Community Manager Splitcoast Dirty Dozen Alumni
 
UnderstandBlue's Avatar
 
Join Date: Jul 2004
Location: Austin, TX
Posts: 38,462
Send a message via Skype™ to UnderstandBlue
Default

Sorry that photo looks so terrible. I'm going to attach another one and see if we have a problem!
Attached Thumbnails
18581869_10158524871960198_5542134070612032129_n.jpg  
__________________
I'm Lydia.

My Gallery |My Blog | My Videos |
Love Splitcoast?
Help us love our volunteers by shopping at Amazon

UnderstandBlue is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
from the heart and Franncy like this post.
Reply With Quote
Old 06-07-2019, 10:20 AM   #15
Crimping Master
 
Join Date: Jan 2008
Posts: 1,108
Default

I have a large collection of stamps and other supplies. I currently have a paper index where I can see the actual size of stamps, and have them filed in the index by theme. I also have a scanned copy of sets index on my computer, but it is very "old school" and really only allows searching in a very limited way. I don't have it available on my phone and it is not very efficient.

I've been thinking about trying Evernote but haven't actually installed it, yet. Lydia, can you share why you chose to use Airtable and let us know some of the features you like/dislike? I know a lot of people really like Evernote but there is not as many crafters discussing Airtable. Any insight you could provide would be greatly appreciated.

Thanks!
annie* is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 06-07-2019, 10:52 AM   #16
Die Cut Diva
 
shazsilverwolf's Avatar
 
Join Date: Aug 2010
Location: Worcestershire, England
Posts: 3,493
Default

If you have Microsoft Office, you also have a free program called One Note. That is very similar to Evernote, but doesn't have a search facility. I use it loading in all the images of stamps/dies, lists of inkpads etc, on my PC, then the app on your phone is automatically synced, so you have an inventory when you go shopping.
__________________
silverwolfcards blog
My gallery
shazsilverwolf is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 06-07-2019, 02:51 PM   #17
Gallery Gazer
 
cardmaker2's Avatar
 
Join Date: Dec 2006
Location: Canadian Prairies
Posts: 6,807
Default

Am I the only one NOT cataloguing stamps...? I seem to know what I have- for the most part - and spend time perusing my sets to find what I want to use, not flipping through notebooks or spreadsheets. Maybe I have a more manageable stash, is that why? I DON’T mean to sound snarky, I am genuinely curious.

I would like to know your purpose for cataloging, is it so you keep track of different companies? That would make sense to me. Or if you have a large collection, that might make it easier as well.
__________________
My SCS Gallery
http://pinterest.com/thecardmaker2/my-stampinup-only/
Here I am God, arms wide open. Pouring out my life, gracefully broken ~Matt Redman
cardmaker2 is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
duranfan likes this post.
Reply With Quote
Old 06-07-2019, 04:19 PM   #18
Stazon Splitcoast
 
Join Date: Feb 2005
Location: Big Island of Hawaii
Posts: 13,822
Default

[QUOTE=cardmaker2;21828034]Am I the only one NOT cataloguing stamps...? I seem to know what I have- for the most part - and spend time perusing my sets to find what I want to use, not flipping through notebooks or spreadsheets. Maybe I have a more manageable stash, is that why? I DON’T mean to sound snarky, I am genuinely curious.
I have catalogued just a few sets to help me remember to use them. If I’m inspired to stamp but not sure of a set to use, my catalog greases that wheel. I have a LOT of stamps so flipping through them could take some time. Grouping by theme is the best way for me. Fun to see what others are doing.
You don’t sound snarky by the way, just curious. 🤗
Goodly Creations is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
cardmaker2 likes this post.
Reply With Quote
Old 06-07-2019, 04:21 PM   #19
Proud Fan Club Member
 
gregzgurl's Avatar
 
Join Date: Apr 2006
Location: Las Vegas, baby!
Posts: 13,231
Default

Quote:
Originally Posted by cardmaker2 View Post
Am I the only one NOT cataloguing stamps...? I seem to know what I have- for the most part - and spend time perusing my sets to find what I want to use, not flipping through notebooks or spreadsheets. Maybe I have a more manageable stash, is that why? I DON’T mean to sound snarky, I am genuinely curious.

I would like to know your purpose for cataloging, is it so you keep track of different companies? That would make sense to me. Or if you have a large collection, that might make it easier as well.

I know, for myself, that for quite awhile I could keep ALL of my stamp sets in my head and know where they were. Since I've been "collecting" *ahem* for over 20 years now, not only is the collection more than my brain can wrap around, but I purge often and need visual cues to remind me what I still have and what's "missing" (I don't miss it, but since it's not still there...).

I have ATC-sized cards of each stamp set organized by manufacturer in one binder, and actual-sized stamped cards in the same sleeves as the stamps themselves, organized by category.

The "category" binders have morphed multiple times, but I like having the image with the stamp itself so I don't have to cross-reference with yet another binder. I write the manufacturer and stamp set name on the card with the stamped image so I can know that info when I post here or on my blog, or go find the whole set if I feel the need. Most sets are no longer complete, though...
__________________
~ Sue
Happy for no reason...

gregzgurl is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
cardmaker2 likes this post.
Reply With Quote
Old 06-07-2019, 04:30 PM   #20
Gallery Gazer
 
cardmaker2's Avatar
 
Join Date: Dec 2006
Location: Canadian Prairies
Posts: 6,807
Default

Thank you for those explanations! I can see the purposes more clearly now
__________________
My SCS Gallery
http://pinterest.com/thecardmaker2/my-stampinup-only/
Here I am God, arms wide open. Pouring out my life, gracefully broken ~Matt Redman
cardmaker2 is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 06-07-2019, 09:04 PM   #21
Glitter Queen
 
Join Date: Jun 2010
Location: North Georgia
Posts: 10
Default

Searching is one of the best features of Evernote, as is the feature that it works on all operating systems and all phones. I love that not only can I see if I have a particular set while still at the store, I can search for all sets with a certain theme, image, or sentiment to see if I have something close enough to discourage my purchase. I've been collecting almost as long as Sue, so this helps me tremendously. And like Sue, I also need to know what has been purged so I don't search for it FOREVER, and Evernote allows me to do that too. The thing I think that sets Evernote aside from Airtable, and I could be wrong, is that Evernote can be used for nearly anything you want to save, not just inventory. I have Notebooks for recipes (in sub-notebooks by type), home decor ideas, house plans, you name it. My biggest Notebook is for card inspiration ideas like cards made by others, sketches, tutorials, or just color combo images. Imagine Pinterest, but searchable based on the way YOU think, not the person who pinned an image. You create the tags, titles, and group the notebooks, all of which provide ways to search in addition to it recognizing text within each note. All Notes can link to the original source, like a blog, or in the case of an inventory item it can link back to the manufacturer or your favorite store. I keep a Notebook with a running wish list so I can comparison shop more easily and not have to have a wish list at each store. That alone keeps me from buying multiples cause who remembers to delete an item from SSS's wish list if you bought it from EH or the actual stamp maker?!? I use Evernote for every facet of my life. Work, my son's school info, college planning, financial planning, recipes, crafty inventory, house inventory, grocery shopping, etc. Pinterest on steroids with security and privacy. And with a family plan you can share Notes and Notebooks between family members... great for budgeting, event planning, Christmas shopping, and more. Not a paid advertisement, just a real fan and a power user of at least 8 years. That said, I'm too invested to even look at alternatives so I never checked into Airtable in any depth only to learn that it was a basic database with fields you control. Evernote offers more uses, but some may prefer this singular function and more formatted layout.
karenpagedave is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Soozie4Him and dini like this post.
Reply With Quote
Old 06-08-2019, 03:47 AM   #22
Die Cut Diva
 
shazsilverwolf's Avatar
 
Join Date: Aug 2010
Location: Worcestershire, England
Posts: 3,493
Default

[QUOTE=Goodly Creations;21828052]
Quote:
Originally Posted by cardmaker2 View Post
Am I the only one NOT cataloguing stamps...? I seem to know what I have- for the most part - and spend time perusing my sets to find what I want to use, not flipping through notebooks or spreadsheets. Maybe I have a more manageable stash, is that why? I DON’T mean to sound snarky, I am genuinely curious.
Like Sue, I've been stamping- read stamp collecting, lol- for 20+ years, and buy from many, many different brands. The majority of my stamps are on laminated sheets in A4 binders, I only have a few still woodmounted. For me, being able to have a quick look on my pc reminds me what I have, especially as I cross index on there- for instance, stored by brand as well as theme.Never counted them all, but must run into thousands. The Really useful box also contains stamps- my Visible Image which are in their original packets.There are also a couple of small Index file sized IKEA boxes with my sets of Card-io- (like Rubber Stamp Tapestry) -stamps in too. And you don't sound snarky!


__________________
silverwolfcards blog
My gallery
shazsilverwolf is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
cardmaker2 likes this post.
Reply With Quote
Old 06-08-2019, 10:03 AM   #23
Gallery Gazer
 
cardmaker2's Avatar
 
Join Date: Dec 2006
Location: Canadian Prairies
Posts: 6,807
Default

I am truly impressed with your organizational skills! For me it would be a big effort to catalogue as you do, although I am organized in real life, it’s not electronically. I am amazed at how you keep track of what you have and do!
__________________
My SCS Gallery
http://pinterest.com/thecardmaker2/my-stampinup-only/
Here I am God, arms wide open. Pouring out my life, gracefully broken ~Matt Redman
cardmaker2 is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
shazsilverwolf likes this post.
Reply With Quote
Old 06-09-2019, 01:46 PM   #24
Crimping Master
 
Join Date: Jan 2008
Posts: 1,108
Default

Doing a little research on Airtable I found that it requires at least an Iphone 8. My phone is an older version, so that limitation will take Airtable out of my options list.
annie* is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Reply





Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Trackbacks are On
Pingbacks are On
Refbacks are Off