In the Forums

Register

Today's Posts

Search


Get the Weekly
Inkling
newsletter





Previous Issues

Get Social

Like Splitcoaststampers on Facebook Follow Splitcoaststampers on Twitter Watch Splitcoaststampers Videos on YouTube

Sponsored Ads


 
Splitcoaststampers.com - the world's #1 papercrafting community
You're currently viewing Splitcoaststampers as a GUEST. We pride ourselves on being great hosts, but guests have limited access to some of our incredible artwork, our lively forums and other super cool features of the site! You can join our incredible papercrafting community at NO COST. So what are you waiting for?

Join the party at Splitcoaststampers today!

Like Tree27Likes
Reply
 
LinkBack Thread Tools Search this Thread Display Modes
Old 07-03-2011, 08:07 AM   #41
Insane Embellisher
 
Join Date: Mar 2010
Location: Formerly Upstate New York, now Rome GA
Posts: 787
Default

I color code my SU stamps by box size (how they are stored) and categorize the stamps in my binder by topic. I put a spot of the color on the box and on the index.
LindaBabe is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-03-2011, 09:09 AM   #42
Pearl-ExPert
 
pammers's Avatar
 
Join Date: Dec 2005
Location: California
Posts: 2,662
Send a message via AIM to pammers Send a message via Yahoo to pammers
Default

Quote:
Originally Posted by identicaltriplets View Post
LOL Diane! I was just coming to post a link to my inventory list and Rolodex system. You can see all details here:

Stamp Rolodex Inventory

It is a life-saver for me especially having over 1,000 stamps. I have two Rolodex's now, and LOVE it. I can find anything I want in a split second! The notations on each card are key for me! I hope you find it helpful!
I love this idea and will likely use this!!! Already shopping for a rolodex. I need something better than what I currently have!

Pam
__________________
...I'm just meandering through life; trying to have some fun along the way!!!
pammers is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-03-2011, 09:11 AM   #43
Pearl-ExPert
 
pammers's Avatar
 
Join Date: Dec 2005
Location: California
Posts: 2,662
Send a message via AIM to pammers Send a message via Yahoo to pammers
Default

Quote:
Originally Posted by WrinkleFreeDiva View Post
OK...you've convinced me! I am about to re-do my stamp storage before it grows too unmanageable. The last time I organized my stamps I scanned and printed a lot of them and did take a VERY long time, even when I put many of them down on the bed of the scanner at one time!

I love the Rolodex idea and have a yellow one in my cart at Overstock.com right now. Today's price is $25.99 and shipping is free! Sadly, they're out of pink...but it's okay because I love yellow too.

Thanks for the great idea!
Thanks for the idea to look at overstock! they have the blue and my room is beach themed!!! I am on a roll!

Pam
__________________
...I'm just meandering through life; trying to have some fun along the way!!!
pammers is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-03-2011, 09:15 AM   #44
Pearl-ExPert
 
pammers's Avatar
 
Join Date: Dec 2005
Location: California
Posts: 2,662
Send a message via AIM to pammers Send a message via Yahoo to pammers
Default

Quote:
Originally Posted by VeganStamper View Post
I have been thinking about using the bigger index cards, but I was going to punch one corner of them and have them on a ring. That way I could just hang them on the wall/from the bottom of a shelf/on the side of a bookcase.

Whatever I do, I need to do it NOW.
My last post on the subject! This is what I have now and while it worked for a while, my collection has gotten too large. Also, I now like the idea of the rolodex since it will have its own stand. At this point, I will likely need two rolodexes but will start with one.

If you want a large ring, pm me...I'll toss it in the mail to you!
__________________
...I'm just meandering through life; trying to have some fun along the way!!!
pammers is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-04-2011, 05:23 AM   #45
Kookie Creator
 
Join Date: Oct 2007
Posts: 356
Default

Quote:
Originally Posted by Kiwismum View Post
Hi everyone, I am a new card maker only starting at the end of last year. Reading all the posts on these boards tells me that I need to be organised right form the start, especially as I tend to collect sets of things.

A few years I asked my Hubby(IT Geek) to make me a poster on to go on the wall that was all colour coded for my garden planning. What I got was a colour coded data base on the computer. It works really great and I would never have thought of doing it.

Now he is writing me a data base for my craft collection (small as it is right now)
He will make so that everything is cross referenced and also have image editing eventually, so that I can import the stamp sets off the internet, and split them apart so that I can cross reference everything for easy finding in the future.

This is how I intend to catalogue not only my stamps but all my craft stuff. Can't wait until he finishes it.
He needs to market this....I'd be willing to buy the data base program if it worked with a program I already had!!
sarahwms is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-04-2011, 11:49 AM   #46
Cardstock Collector
 
Join Date: Jun 2011
Location: Surprise, AZ
Posts: 4
Lightbulb

I thank all of you so much for the ideas on this thread. I absolutely LOVE the Rolodex idea and now that it's finished, I keep spinning the handle around enjoying the fact that each and every one of my stamps is at my fingertips.

I know some people wondered if you can stamp on both sides of the cards. You absolutely can, and I did. It doubles the space you have. Just flip the card over and rotate it 180 degrees before you stamp. I've attached a pic.

I also stamped very small stamps two, three or four to a side if I knew they would fit in the same category. And...because I am all about the shortcuts and saving time, if I still had the original plastic that the stamps came on (the part that shows the outline of the stamps in black), I cut that out and put it on the card rather than having to stamp each individual stamp. Also used my previous photocopies from my old system.

For me, using baby wipes to clean each stamp got old VERY quickly. Since I have two of the stamp cleaning pads I put them next to each other and sprinkled cleaner on one and used the other one to "dry" the stamp. Two quick swipes and the stamp was ready to be put away.

Hope this helps somebody....
Attached Thumbnails
rolodex-rubber-stamp-index.jpg  
__________________
WrinkleFreeDiva
stillyoungandcroppin.blogspot.com
WrinkleFreeDiva is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-04-2011, 12:02 PM   #47
Stazon Splitcoast
 
snowcountry311's Avatar
 
Join Date: Aug 2006
Location: beautiful cny
Posts: 71,838
Default

Quote:
Originally Posted by Kiwismum View Post
Hi everyone, I am a new card maker only starting at the end of last year. Reading all the posts on these boards tells me that I need to be organised right form the start, especially as I tend to collect sets of things.

A few years I asked my Hubby(IT Geek) to make me a poster on to go on the wall that was all colour coded for my garden planning. What I got was a colour coded data base on the computer. It works really great and I would never have thought of doing it.

Now he is writing me a data base for my craft collection (small as it is right now)
He will make so that everything is cross referenced and also have image editing eventually, so that I can import the stamp sets off the internet, and split them apart so that I can cross reference everything for easy finding in the future.

This is how I intend to catalogue not only my stamps but all my craft stuff. Can't wait until he finishes it.
boy would i love a photo of this system!
__________________
gayla
snowcountry311 is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-06-2011, 10:01 AM   #48
Inking Addict
 
Creative-Juices's Avatar
 
Join Date: Dec 2008
Location: central CT
Posts: 162
Default

I have many brands of stamps and instead of worrying about keeping them separate I simply stamp the image/s in the appropriate category, then write in pen next to it what the set name is, or what stamp company it is from, so I know where in my collection to look for the stamp. I store sets together, then companies together. Its worked really well. Also, because I know ME, I stamp onto regular 8-1/2x11 pieces of paper, in a neutral color (chocolate chip, by SU), and seperate each image, or set of images, with yellow highliter, then put them into plastic page protectors, so I can re-stamp a page if I don't like the way the stamps were layed out (I'm ADD, so colors and layout really need to be clean in order to work for my way of seeing and thinking). The Reminder Binder, as I've heard it called, is essential for me, since SU and similiar companies have so many sentiments, flowers, and the like spread across so many different sets. I wouldn't remember a third of what I have if I didn't have the binder.
Creative-Juices is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-09-2011, 03:38 AM   #49
Rubber Obsessor
 
Tiffy355's Avatar
 
Join Date: Aug 2008
Location: Canton, OH
Posts: 154
Default

OK, I started doing a master index at the end of last year, & sort of never finished it. After reading these posts I am now going to finish the job!!! To tell the truth, I am actually looking forward to finishing it!

Tiffy
Tiffy355 is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-09-2011, 07:21 AM   #50
Insane Embellisher
 
Join Date: Jan 2008
Posts: 816
Default

Good luck, Tiffy! If you are like me you will be happy to have your index, even though it does take a bit of work to set up. I use my index all the time.

One rule I have is to never use or put away a new stamp or set until it is in my index. It seems a pain at times, but my index is always current and I don't have a backlog of stamps waiting to be indexed.

Come back and let us know how you like your index after you finish it!
annie* is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-10-2011, 09:51 AM   #51
Polyshrink Goddess
 
jjhere's Avatar
 
Join Date: Apr 2008
Location: Pacific NW
Posts: 747
Default

Wow...definitely a hot topic!

I have mine organized in a couple of different ways. Clear/Unmounted stamps are in a basket in their original packaging or in jewel cases. The SU sets are all together. Then seasonal/holiday sets are in a separate bin (so I can put them away for an extended period of time when not using them) and I pull out the current ones. The rest are stored in those Ikea wooden drawer organizer thingies by:

Holiday
Birthday
Sentiments/Words
Children
Nature
Graphic (i.e. miscellaneous)

I also have all the images stamped on paper and stored in trading card protectors (with the exception of SU which are stamped together by set and in a regular page protector) in a big binder. They are organized in there by manufacturer.

Wow, do I sound OCD? LOL
jjhere is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-14-2011, 07:25 PM   #52
Glitter Guru
 
SKICIO's Avatar
 
Join Date: Aug 2006
Location: Northern Michigan
Posts: 5,712
Default

For now, only my sentiment stamps are catalogued. They used to be in a big notebook, but it started filling up so I transfered them to a 3-ring binder, so I can easily add pages. You can see it here: Tinker Planet: Unmounted and Clear Stamp Organization. They are categorized almost the same way as the ladies above.

Now I'm thinking I should catalogue the rest of my stamps now, following the categories already mentioned (thanks ladies!). But that's just too much work! *sigh*
SKICIO is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 07-19-2011, 04:25 PM   #53
Stampin' Fool
 
LorraineBK's Avatar
 
Join Date: Jul 2009
Location: Long Island NY
Posts: 1,304
Default

I'm in the process right now of redoing my index. I have my stamps in CD's and DVD cases and they're numbered with stamped images on the front so I can see what's in each one. My book has each CD/DVD number with an image of what stamps are in it. I also note the name and who made it if it was available. It was a job but it's easy for m to find what I'm looking for. I'm just redoing it because I need to have categories. Rather than redo the pages I'm just going to cut out the info, paste it on another sheet of paper and scan it. I just CAN'T redo the whole thing and restamp etc.
__________________

Adopt A Greyhound-Save a Life
http://www.adopt-a-greyhound.org/
LorraineBK is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 01-05-2013, 05:35 AM   #54
Matboard Maniac
 
WIP Paper Crafts's Avatar
 
Join Date: Sep 2012
Location: Ontario
Posts: 238
Default

This is an older post but I wanted to say thanks for the great ideas and inspiration! I thought a lot about putting together a stamp inventory this fall and spent some time reading through many forum threads. I finally started the process over the holidays. I've only just started to catalog all of my stamps but at least I have a system now. I've attached a thumbnail of what the pages look like. There is more information on my blog for those who are interested.

Thanks again to all who have shared their ideas!

Erin.
Attached Thumbnails
wip_stamp-inventory_pages-watermark-gallery.jpg  
__________________
Erin
My Gallery
My Blog
WIP Paper Crafts is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-11-2013, 09:44 AM   #55
Compulsive Stamper
 
TruckMagic's Avatar
 
Join Date: Feb 2008
Location: South-Middle Minnesota
Posts: 46
Default

I store all my nestabilities in a cd case with a magnet sheet on one side so they don't slide around and cut the picture from the package and put it on the front, so I can see what I have. the magnet pieces I by at menards they have them in sheets to cover furnace registers, and I cut them to size.
__________________
Dare to Dream.
Sybill Rose
TruckMagic is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-12-2013, 06:35 PM   #56
Matboard Maniac
 
Terri Chadwick's Avatar
 
Join Date: Aug 2009
Location: Stafford Virginia
Posts: 364
Default

How did you put everything into spreadsheets?
Terri Chadwick is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-13-2013, 05:11 AM   #57
Kookie Creator
 
Join Date: Oct 2007
Posts: 356
Default

I found an app KRAFTS that so far seems VERY promising....
KRAFTS app

I'm slowly adding my inventory....I started with my embossing folders (since I seem to always duplicate those!)!! It's nice that I can add the items on my iPAD, and then copy the file to my iPHONE! That way, I have the same information on both and always with me!
__________________
Happy Stampin' & Scrappin'!
Sarah
Stampin'Up website My Blog
sarahwms is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-13-2013, 06:27 AM   #58
Rubber Obsessor
 
Join Date: Dec 2012
Location: Berea, Oh
Posts: 135
Default

Quote:
Originally Posted by identicaltriplets View Post
LOL Diane! I was just coming to post a link to my inventory list and Rolodex system. You can see all details here:

Stamp Rolodex Inventory

It is a life-saver for me especially having over 1,000 stamps. I have two Rolodex's now, and LOVE it. I can find anything I want in a split second! The notations on each card are key for me! I hope you find it helpful!

Attachment 219552 Attachment 219553
I love this. I currently stamp all my sets onto notebook paper in a 3 ring binder. Sorted alphabetically. Not the best way to look for something I may want. I will be getting a Rolodex and going with this. Thanks so much for sharing.
__________________
Christi
Brightdays is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-13-2013, 10:02 AM   #59
Mad Swapper
 
KalaKitty's Avatar
 
Join Date: Sep 2009
Location: Milwaukie, Oregon
Posts: 1,508
Default

Quote:
Originally Posted by Kiwismum View Post
Hi everyone, I am a new card maker only starting at the end of last year. Reading all the posts on these boards tells me that I need to be organised right form the start, especially as I tend to collect sets of things.

A few years I asked my Hubby(IT Geek) to make me a poster on to go on the wall that was all colour coded for my garden planning. What I got was a colour coded data base on the computer. It works really great and I would never have thought of doing it.

Now he is writing me a data base for my craft collection (small as it is right now)
He will make so that everything is cross referenced and also have image editing eventually, so that I can import the stamp sets off the internet, and split them apart so that I can cross reference everything for easy finding in the future.

This is how I intend to catalogue not only my stamps but all my craft stuff. Can't wait until he finishes it.
How is this going? Have you got anything to share with us? Pictures, actual software?
__________________
My SU Website
KalaKitty is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-14-2013, 09:12 AM   #60
Glitter Queen
 
Join Date: Apr 2011
Location: New Zealand
Posts: 30
Default

Sorry I haven't seen anything yet, he tells me he has been working on it when he gets time.

His work has downsized so he is busier than ever.

Will let you know when I get something workable.
Kiwismum is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-14-2013, 04:05 PM   #61
Matboard Maniac
 
Terri Chadwick's Avatar
 
Join Date: Aug 2009
Location: Stafford Virginia
Posts: 364
Default

Quote:
Originally Posted by Kiwismum View Post
Hi everyone, I am a new card maker only starting at the end of last year. Reading all the posts on these boards tells me that I need to be organised right form the start, especially as I tend to collect sets of things.

A few years I asked my Hubby(IT Geek) to make me a poster on to go on the wall that was all colour coded for my garden planning. What I got was a colour coded data base on the computer. It works really great and I would never have thought of doing it.

Now he is writing me a data base for my craft collection (small as it is right now)
He will make so that everything is cross referenced and also have image editing eventually, so that I can import the stamp sets off the internet, and split them apart so that I can cross reference everything for easy finding in the future.

This is how I intend to catalogue not only my stamps but all my craft stuff. Can't wait until he finishes it.
I also would love to buy a copy of his program considering it is reasonably priced. Please let me know when he is finished! Thanks so much!
Terri Chadwick is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-16-2013, 05:58 AM   #62
Cardstock Collector
 
Join Date: Aug 2012
Posts: 4
Default

I use a program called Bento. I know there are other apps like Evernote that can do the same thing. I either take a picture of the stamps or get one from the Internet. I then have a keyword/note section where I write down anything related to the stamp set and even complete sentiments. I also include addition information like location, stamp name, number, manufacturer, etc. I can then do a search and it will pull up all the stamps I have. The beauty of Bento is that you can design it any way you want to. It maybe took a weekend to set it up but now it is easy to add to. I love it and it is so much easier than a manual system.
Myztique is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-16-2013, 01:28 PM   #63
Glitter Queen
 
Join Date: Apr 2011
Location: New Zealand
Posts: 30
Default

Yay I can update that Hubbys data base is almost ready for testing, I have been nagging at him to do an app to coordinate with it so when I am shopping I will know what I have got so all is good.

I also have asked if it can have an emailable wish list, but he tells me that that will have to be done after the rest.
Kiwismum is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-16-2013, 02:07 PM   #64
Gabfest Goddess
 
stamphappy1650's Avatar
 
Join Date: Mar 2008
Location: Folsom, CA
Posts: 7,452
Default

Over the years I've tried different methods only to let the index fall behind so it was no longer useful. Recently, I'm starting over as I have thousands of stamps so it's going to take quite awhile to finish.

I've unmounted my stamps and store them in Unikeep binder boxes by category and each box has an index, but now I want a book l can look through. I'm using white inexpensive cardstock so the stamped images don't bleed through and it lets me use both sides of the cardstock.

I can't say what system is best but here are some things to consider for a paper based index:

Make sure you have room for growth - using a wire bound binder doesn't allow you to add pages. For me the Rolodex looks cool but I'd several.

If an image can be used for multiple things, I note next to the image what box I can find the actual stamp. It's a little more work to stamp in multiple categories, but it does help.

Don't fall behind - everytime you get a new stamp, update the index

If you sell a stamp -- update your index or you'll think you've misfiled a stamp

I tried stamping in different colors but for me, I've found that black is the best so I don't get distracted by the colors

If you buy SU stamps, consider getting an extra catalog that you can cut out the images. It saves you a lot of time. When the catalog retires, a lot of demos have left over catalogs so you can get them free or really cheap.

I store my stamps in categories based on how I look for images.

Because I'm a demo, I don't breakup my sets until they retire but I do keep set together where you need all the parts like Loads of Love - I keep all the little parts for the truck together.

Consider breaking out for holidays - if a word set has a Christmas stamp, the stamp is stored with similar sentiments (ho-ho-ho, Merry Christmas, Season's Greetings, etc.).

My Sister stores sample cards/projects with the stamp images so when she needs an idea, she can go to the index.

HTH
__________________
My Gallery
stamphappy1650 is online now  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-19-2013, 10:46 PM   #65
Mad Swapper
 
KalaKitty's Avatar
 
Join Date: Sep 2009
Location: Milwaukie, Oregon
Posts: 1,508
Default

Quote:
Originally Posted by Kiwismum View Post
Yay I can update that Hubbys data base is almost ready for testing, I have been nagging at him to do an app to coordinate with it so when I am shopping I will know what I have got so all is good.

I also have asked if it can have an emailable wish list, but he tells me that that will have to be done after the rest.
Thanks for keeping us updated about this.
__________________
My SU Website
KalaKitty is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-26-2013, 09:50 AM   #66
Matboard Maniac
 
Terri Chadwick's Avatar
 
Join Date: Aug 2009
Location: Stafford Virginia
Posts: 364
Default

Quote:
Originally Posted by Myztique View Post
I use a program called Bento. I know there are other apps like Evernote that can do the same thing. I either take a picture of the stamps or get one from the Internet. I then have a keyword/note section where I write down anything related to the stamp set and even complete sentiments. I also include addition information like location, stamp name, number, manufacturer, etc. I can then do a search and it will pull up all the stamps I have. The beauty of Bento is that you can design it any way you want to. It maybe took a weekend to set it up but now it is easy to add to. I love it and it is so much easier than a manual system.
I looked at Bento on-line and it doesn't seem to be for regualr PCs. Are you using yours on your ipad or Mac?
Terri Chadwick is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-27-2013, 04:52 PM   #67
Matboard Maniac
 
Join Date: Mar 2005
Posts: 297
Default Sterilite Drawers

How deep are your Sterilite Drawers?

Quote:
Originally Posted by fionna51 View Post
My categories are somewhat similar to those others have posted. You have to make the groupings fit your collection.

However, because of the way that I store my stamps, my catalog is designed around my storage. Here's the way that it works.
1. I have 36 drawers for stamps. 8.5 x 11 sterilite drawers in a cabinet.
2. All my stamps are unmounted and are stored on 4x6 laminated cards. I can fit a lot of sets in each drawer.
3. I needed indexing in a catalog as well as small pics on the front of each drawer so that it would be obvious what was in each drawer. What I did was stamp each set on an 8.5 x 11 paper...multiple sets on each sheet. Then I scanned those pages into my computer. I reduced to 20% placed the small pages for each drawer together and printed. Those strips are in the front of each drawer.
4. The original stamped pages are in page protectors in a binder...in drawer order...which means in category order.

I've attached a photo of the front of several of my drawers. Hope that helps.
__________________
Cindy
casmiles is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-27-2013, 06:12 PM   #68
Matboard Maniac
 
happigirlcorgi's Avatar
 
Join Date: Dec 2010
Location: Portland, Oregon
Posts: 486
Default

Reading through these posts inspired me to create my own catalog.
ARRGH! Curse you all! (said with great affection, really!)

Spent the entire day scanning all of my stamps into the computer. Not a big deal until you realize my printer is in the basement; my craft room is upstairs.

I now am going to go throughall of the images and put them into a document that will tell me the title, company, what punches/dies, and anything else I want to make a note of. That will be the easy thing. My back is killing me.

So thank you for kicking my tush into action. Really. Thank you all.
__________________
- Happigirlcorgi
Shyla P Middleton
Fan Club Member

My avatar is my beloved corgi, Cora
happigirlcorgi is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-27-2013, 06:40 PM   #69
Stazon Splitcoast
 
smadson's Avatar
 
Join Date: Jul 2009
Posts: 21,146
Default

I retired 4 years ago, and updated my stamps. I had a notebook with them all alphabetically listed. All very organized on computer. Beside the name of the stamp, was the company, how many in set, and a number where I could locate them. I mostly had wood mounted at that time and drawers of them, with the numbers on the outside. Then, I also, had a notebook where they were all stamped on pages, but in no particular order, but with the number where I could find them. Good. Then I begin to accumulate more stamps quicker than I could catch up with. Now, a big mess! I have read most of the thread and have a lot of work to do. Will try of these ideas!

One good thing I saw on Pinterest and have done, is to stamp all my smaller Thank you, HB, Sympathy, thoughts, etc (for the fronts of cards) on what shapes they fit on. Then on the back the number where they can be found, and the size punch I used. I put them in little sandwich baggies. So if I need a HB, I take that baggie out and look for the size of sentiment I need, then it tells me where it is and also, what punch I can put it on. That has been a God send. Keep them handy right in my top left drawer from where I sit at my craft table.

Anyway, I have a lot of work to do. I am not going to tackle the job of unmounting, though.
Thanks for all the ideas.
__________________
Sharon
♥♥♥
BLOG: Foxy Stamping
Proud Fan Club Member
Scrapbook Goal 2014 61/60 See them Here
S2S 2014: -$152.90
smadson is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 02-27-2013, 09:49 PM   #70
Cardstock Collector
 
Join Date: May 2006
Posts: 1
Default Organizing stamp collections

I have a lot of stamps. I keep them in sets of plastic drawers that are on wheels. I remove the wheels, then stack 2 sets, one on top of the other. (Each set has 6 drawers.) I use the following categories:
Backgrounds, Borders and Fonts
Christmas
Flowers
Nature (everything sort of realistic except Flowers, really cute ones go in Whimsical)
Occasions (all except Christmas)
Ocean and Tropical (I love seashells and ocean things so I have a separate category, most could go under Nature or Other if you don't have many)
Whimsical
Words/Sentiments (any verbage)
Other (this is the catch-all for things not fitting into the other categories but includes things like food or recipe, windmills, boats, vehicles, keys, cowboys, etc.) I label each drawer with the category and a drawer number.

I put one layer of stamps, then I buy acrylic (clear hard plastic) picture frames of 9" x 11", fill with more stamps, put this on top of the first layer making 2 layers of stamps in each drawer. You can pull out the picture frame with all the stamps in one motion to see what's underneath.

Each stamp is stamped onto paper with the name of the set or name of stamp if single, an abbreviation for manufacturer, and if a set, how many in the set and the drawer number. These are in a notebook that is divided by the same categories as the drawers. So for example, this is fictional but in the notebook, in the Flower category, I have 3 flower stamps from a set called Tall Stems. It is made by a company called Pretty Stamps. There are 4 stamps total, 3 flowers, 1 sentiment. They are in the second drawer of my Flower category. So in the notebook I would write PS "Tall Stems" - 4 [inc 1 word] F2 (Flower category, drawer 2) The word would be stamped in the notebook in the Word section, or sometimes I also stamp it with the pictures so I know there's a coordinating word. Hope this helps.
Snowshoe Fox is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 04-03-2013, 01:16 PM   #71
Kookie Creator
 
Cre8tveLdy's Avatar
 
Join Date: Mar 2004
Location: Midlothian, VA
Posts: 852
Default

I recently found an iPad app called "List Master" that I am in love with for my stamp inventory. I have so many stamps I haven't been using because I forget what I have. With List Master, I am going through my stamp sets taking photos of EACH stamp using the camera in my iPad and then cropping it. It's then easy to put the photo in the "Stamp" list I created, along with fields for Set Name, Stamp Description, Category, # of stamps in the set, Manufacturer, and Box #. ( I will later number each box once I have organized them on my shelf). I am loving this system because it is so customizalbe. I can enter words that are key to me in the description or category. For example, I'll label a stamp with hearts in it with "Valentine," "Love," "Holiday," etc. I do the same with sentiments, plus I type in the exact words surrounded by quotation marks. Then when I sit down to make a card, I can search for "Love" and get all the images and sentiments that fit - AND see images of them in a list! It was free to download the app, and you can back up your whole list online free for 30 days to see if you like it. After that, it's only $15/year to keep it, and then you can access it from any computer!

Go to http://www.onlinelistmaster.com/screenshots.aspx to view the app. It's available for iPhone, iPad and Android.
__________________
Cindy McVey
Proud VIRGINIA TECH ALUM
Please visit My Gallery & My Blog, Crazy For Crafting
I support my habit by being an SCS Fan Club member!
Cre8tveLdy is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
IndianaTurner likes this post.
Reply With Quote
Old 04-03-2013, 01:25 PM   #72
Compulsive Stamper
 
TruckMagic's Avatar
 
Join Date: Feb 2008
Location: South-Middle Minnesota
Posts: 46
Default

Love your Idea on the List master. will check on that thanks for a good Idea
__________________
Dare to Dream.
Sybill Rose
TruckMagic is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 04-03-2013, 05:53 PM   #73
Stazon Splitcoast
 
smadson's Avatar
 
Join Date: Jul 2009
Posts: 21,146
Default

Wow! I will have to look for that ap.
Cindy, thank you for sharing that!

__________________
Sharon
♥♥♥
BLOG: Foxy Stamping
Proud Fan Club Member
Scrapbook Goal 2014 61/60 See them Here
S2S 2014: -$152.90
smadson is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 04-10-2013, 04:55 PM   #74
Compulsive Stamper
 
EyeLuv2Create's Avatar
 
Join Date: Jul 2012
Location: Cincinnati, Ohio
Posts: 49
Default

How I organize my stamps is by having a stamping binder which has sections such as Birthday, Wedding, sayings, Christmas, etc.. What I do is when I get a new stamp I figure out which category it belongs in, stamp it in there, and then store it with the others from the same category.
__________________
Christy
Proud Fan Club Member
Check out my blog - My Slice Of Life
BRAK Member
EyeLuv2Create is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 04-23-2013, 10:26 PM   #75
Cardstock Collector
 
Join Date: Aug 2012
Posts: 4
Default

Quote:
Originally Posted by Terri Chadwick View Post
I looked at Bento on-line and it doesn't seem to be for regualr PCs. Are you using yours on your ipad or Mac?
I have both Bento on my mac and my iPhone. It is available for iPad but I don't own an iPad at this time. Never had any problems syncing them. Bento is for apple based products but my CTMH consultant does the same thing with a program called Evernote. She is PC based. Any database program should work.
Myztique is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 05-03-2013, 03:19 PM   #76
Crimping Master
 
klikes's Avatar
 
Join Date: Aug 2005
Location: Butler, Indiana
Posts: 1,208
Default

To save time, I have tons of stamps from other companies and I put them into their specific categories. Took photos of them, and placed them in a folder on my computer i.e.: Stamp inventory, then animals, people, furniture, flowers, scenes, etc. This made it really easy to see what I had at a glance and then it is terrific for insurance purposes. Trust me, I took out insurance on these babies. Hope this helps
__________________
My little corner!

http://lattesstampsandeverythingelse.blogspot.com
klikes is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 05-13-2013, 02:36 PM   #77
Die Cut Diva
 
Rachelrose's Avatar
 
Join Date: Mar 2012
Location: Southern Florida
Posts: 3,501
Default

I almost started a thread about this and then saw that there was one already active. Very serendipitous. I'll just post here....

Okay, I have read through all these great posts. I have been wanting to start indexing for months and have instead done all kinds of other organizational things (all of which were useful) because I can't decide exactly what to do. Here's where I am so far:

I don't want to just stamp images on a page, like a page of birds or leaves or the like. I want my images each to be separate, so that I can hold them against each other to see how they work together. Thinking that this was what I wanted, I bought a lot of unlined 4X6 index cards but have been having a hard time finding something to hold them. You wouldn't think this would be hard, but I can't find anything. Where did all those metal file boxes with the flip back lids go to? That's what I saw in my mind's eye when I bought the index cards. I thought I could fix my categories and then stamp on the cards and use dividers in the boxes.

But maybe the 2X4 rolodex would work fine. Looking at it on that great blog post (thanks, Patter, but how do you put the openings in the bottom of your home made kraft dividers?) I realized maybe 4X6 was overkill. How many stamps do I have that are 4X6?

I also wonder about how to work with stamps that are part of a set, where you can put them together more than one way. Do I take the set, and make an example of every flower (it's usually flowers, and I have a disproportionate amount of my collection devoted to flowers) that set will let you make?

And finally, is there anyone who did this and then felt like it wasn't worth the work?
__________________
The real voyage of discovery consists not in seeking new lands but in seeing with new eyes...

RachelRose Designs by Robin... GALLERY

Last edited by Rachelrose; 05-13-2013 at 02:44 PM..
Rachelrose is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 05-13-2013, 03:21 PM   #78
Kookie Creator
 
Join Date: Oct 2007
Posts: 356
Default

Quote:
Originally Posted by Rachelrose View Post
I almost started a thread about this and then saw that there was one already active. Very serendipitous. I'll just post here....

Okay, I have read through all these great posts. I have been wanting to start indexing for months and have instead done all kinds of other organizational things (all of which were useful) because I can't decide exactly what to do. Here's where I am so far:

I don't want to just stamp images on a page, like a page of birds or leaves or the like. I want my images each to be separate, so that I can hold them against each other to see how they work together. Thinking that this was what I wanted, I bought a lot of unlined 4X6 index cards but have been having a hard time finding something to hold them. You wouldn't think this would be hard, but I can't find anything. Where did all those metal file boxes with the flip back lids go to? That's what I saw in my mind's eye when I bought the index cards. I thought I could fix my categories and then stamp on the cards and use dividers in the boxes.

But maybe the 2X4 rolodex would work fine. Looking at it on that great blog post (thanks, Patter, but how do you put the openings in the bottom of your home made kraft dividers?) I realized maybe 4X6 was overkill. How many stamps do I have that are 4X6?

I also wonder about how to work with stamps that are part of a set, where you can put them together more than one way. Do I take the set, and make an example of every flower (it's usually flowers, and I have a disproportionate amount of my collection devoted to flowers) that set will let you make?

And finally, is there anyone who did this and then felt like it wasn't worth the work?
I did this....or at least I started the process. I used business card holders in a 5x7 binder....I found that it was much more time consuming than I thought was beneficial.
I've switched to Evernote....all my stamp sets from the current SU catalog and the upcoming catalog are already logged. (I'm a SU demonstrator) I'll work on the rest of my collection as time permits.

I like that you can search for keynotes (your categories) and it will show a pic of all stamps that have that label....
__________________
Happy Stampin' & Scrappin'!
Sarah
Stampin'Up website My Blog

Last edited by sarahwms; 05-13-2013 at 03:43 PM..
sarahwms is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
smadson likes this post.
Reply With Quote
Old 05-14-2013, 03:17 AM   #79
Proud Fan Club Member
 
gregzgurl's Avatar
 
Join Date: Apr 2006
Location: Currently upstate New York - it could change...
Posts: 8,013
Default

I've started/stopped/restarted many, many times with many, many methods/sizes/whatever. What I've found is that my brain just does NOT operate this way! I have this...gift?...quirk?...I-need-a-new-word? that allows me to see entire sets as they appear in a catalog, so I kind of already know what I have (yes, it takes a while for new ones to "stick" in my brain).

I find that what I DON'T remember is sentiments and phrases, so I'm going to create a Rolodex JUST for those. I will note right on the Rolodex card which punches they fit, etc., as well as where to find them.

If/when I'm at a loss as to which image I might possibly want to use, I like to flip through my binders of stamps for inspiration (I currently have 36 binders, with 7-9 pages in each, with 2-4 sets per page). I don't have to flip through all the binders every time, though. Six of the binders are Christmas stamps, five of them are alphabets, two of them are Halloween/autumn/Thanksgiving, one is all the other holidays, and then the rest are general/everyday stamps, organized alphabetically by manufacturer and roughly alphabetical within manufacturer. Since I'm familiar with which types of stamps are in a particular manufacturer's binder (like The Cat's Pajamas or Stamping Bella, for example), if I know those won't work for what I'm making, I won't flip through those, either.

Having said that, I will also say this: of the many methods I've tried, my favorite was 4" x 6" cards in cheap photo albums. Fun to flip through! If/when I decide to "get organized" (again), I'll probably try one of the digital methods mentioned above...
__________________
~ Sue
Within you there is a solitude and peace to which you can retreat at any time and be yourself...


gregzgurl is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Old 05-14-2013, 04:48 AM   #80
Die Cut Diva
 
Rachelrose's Avatar
 
Join Date: Mar 2012
Location: Southern Florida
Posts: 3,501
Default

I think it's worthwhile (and smart) to think about what exactly one might need or not need to index, Sue. After all, this is what I call "second-level organization". First level organization is really about storage. I have files for all my paper, each color in a hanging file. Lots of people stop there, or with some other way of storing. But then I have my ring sampler of all my current on-hand card stock, and it allows me to make creative decisions about what colors to use with much more ease than having to go through files and pul out paper to hold up against each other.

So I have my stamps at this point totally organized on the first level on panels in bins. The question is, what second (or creative) level system will enhance my use of my stamps?

I am now thinking binders of pages divided in some way is going to be a better use of my energy and probably my original idea of separate cards for each stamp is overkill. Patter's system looks intriguing, but I'm don't think I need to go that far.

I feel happy to have at least made a decision that feels right to me, (with some help )! One thing I am convinced of is that you need to move past storage-level organization and into creative organization in order to be able to have any command over the many many supplies that you accumulate!
__________________
The real voyage of discovery consists not in seeking new lands but in seeing with new eyes...

RachelRose Designs by Robin... GALLERY
Rachelrose is offline  
Tweet this Post! Share on Facebook Reddit!! Pin on Pinterest! Share on Google+!
Reply With Quote
Reply





Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is On
Trackbacks are On
Pingbacks are On
Refbacks are Off