Our event is much easier to deal with than what you are doing, Jan. We have a free barbecue for our community on Independence Day and have some local bands come and play. The bands volunteer their time. The biggest expense if the food. We keep it simple - burgers, hot dogs, canned beans, potato chips, watermelon and soda pop. We also buy a bunch of small toys from Oriental Trading Company to hand out to the kids. Everything is purchased with donations.