Stacy, just put in your post that you are trying to be better organized this year and planning ahead for birthdays and anniversaries.
That rolodex idea sounds cool. Would love to see a pic. Is there one in your gallery you can direct us to?
As to the 'perfection' thing. We are our own worst critics. Stop second-guessing yourself. I have a friend who is very good at this and her work is lovely. Not as fancy as some and prettier than a lot, but it is 'her' style and that's all that's important.