Updating Your Thread Title
In order to maintain a more uniform system of swapping and to assist the moderators in handling their responsibilities we would like to request that all hostesses observe the following suggestions.
1. Update the header of your swap as changes occur. By utilizing key words, this will tell the Moderators and any interested swappers the status of your swap as they browse the forums. The following are suggestions -
New or Open - when you start a swap and when there are spots available
Closed & Creating - for a swap in progress that has no open spots
Postal - use only when the packages have left your hands
Complete - when packages have been received by swappers and they have had an opportunity to post their thanks.
2. Update your swapper list in the first post of your swap in a timely fashion. When you add a name please leave it there for the duration of the swap. You may add status changes by their name as they become necessary. For example -
Received - when the swap package comes in from that swapper
Withdrawn - if they have contacted you and need to leave without fulfilling their obligation.
Contacted - if you have sent a two-week reminder message - see note below
3. Contact your swappers via PM messages two weeks before your swap is due to remind them of the upcoming deadlines. This will frequently save you from receiving packages late and will keep your swaps running in a more timely fashion. We do understand that sometimes life gets in the way of our creativity, but by sending a reminder two weeks out, a swapper may then decide to withdraw without penalty or complete their obligation and get it to you in the time frame necessary for you to meet the 10-day turn around on returns.
We are trying to create a more uniform swapping system to make the experience more pleasurable for both swappers and hostesses. By utilizing these small changes, the moderators will be better able to assist you in keeping your swaps running smoothly. We thank you for your assistance in this - have fun!